1. Login Page
Welcome to the On-line Mineral Claims Staking System for the Province of Newfoundland and Labrador. This system provides the ability to stake claims in Newfoundland and Labrador regardless of geographic location, using an Internet connection and a compatible web browser. With changes to the Mineral Act and Regulations, all claims must now be staked electronically using this system on the World Wide Web.
In order to use this system you must first register with the Department of Natural Resources (i.e. the Department) by completing, and mailing or faxing the information found at the following link. Upon receipt of the completed registration form the Department will forward a client number and password.
1.2. Accessing the System:
Once you have accessed the system, you will be required to log in using the client number, username, and password provided by the Department. Simply enter your client number, username, and password under login information, and click the “Login” button to log into the system.
To discourage unauthorized access attempts and protect your account, the system will automatically lock out accounts after 3 failed attempts. Accounts will be automatically restored on a daily basis. The system also tracks all login attempts and IP addresses, thus enabling unauthorized access attempts to be tracked.
1.3. Forgot your
If you incorrectly enter your password 3 or more times in a row, your account may be locked out (see above). If you forget your password, you may request a new password to be issued by email by entering your client number and username under login information, and clicking on the “Forget your password” link on the login page. After going to the next page, click the “Send Password” button to receive a new password at the email account stored in the system under your user account. Your new password will be emailed immediately by the system. Please remember that the time to actually receive email may depend on external factors such as your Internet and mail service provider.
If you do not shortly receive a new password, please try again. If the problem persists you will need to contact either your company administrator or the Department to reissue your password. If you are staking on behalf of another company or individual, you must contact your company administrator to restore a lost password. Otherwise, contact the Department using the contact information displayed on the home page to restore a lost password.
2. Main Menu
The Main Menu provides options to stake claims, review/update account information, review/update account users, or change your password.
2.1. Begin Staking:
Click this option to begin on-line staking. This link will first take you directly to on-line staking Step 1.
2.2. Account Information (Staking Administrator Only):
Click this option to review and update your account information. Review your account information to ensure that your contact information is up-to-date before staking any claims.
2.3. User Administration (Staking Administrator Only):
Click this option to review and update the list of users permitted to stake claims on behalf of your account. It is highly recommended to remove any users no longer permitted to perform staking on behalf of your account. As another suggestion, you may choose to add users temporarily when staking (removing them once staking is completed).
2.4. Change Password:
Click this option to go to the Change Password screen, where you will be prompted to enter your old and new password. It is recommended to change your password frequently. Your password is set to expire after 90 days, after which you will be forced to change your password on the next login.
3. Account Information
This screen displays up-to-date contact information for your account. You must ensure your account information is up-to-date prior to staking claims so that the correct information is reflected on your application for map staked licences. This will also ensure you receive acknowledgement of your request, and issuance of any map-staked licences. As long as you remain an active licence holder it is important to keep your contact information updated, so that you may be contacted should the status of your account change.
3.1. Changing your Account Information:
To make changes to your account information, enter the changes in the text boxes on this screen, and click the Save button to save your changes. If you do not wish to make changes, or wish to cancel any changes you have just made, click the Cancel button to return to the Main Menu without saving changes.
3.2. Genuine Prospector Designation:
If you are staking as an individual, not a company, the screen will indicate whether you have genuine prospector designation with the Department. If you are a genuine prospector, the screen will display the date on which your genuine prospector status expires. If you believe this information is in error, contact Department staff to ensure that the correct information is shown, as it may affect your ability to stake under your designation as a genuine prospector.
4. User Administration
This screen displays an up-to-date listing of users permitted to stake claims on behalf of your account. You may add, edit, or delete users on this screen.
4.1. Adding Users:
To add a new user, click on the Add User button at the bottom of the screen. Enter and save the new user's information on the User Information screen.
4.2. Updating Users:
To update an existing user, click on the Edit link next to the user. You will be brought to the User Information screen where you may make changes to the user’s information.
|If a user loses his/her password, you will not be able to change or reset the password on this screen. Instead you must delete and add a new user.|
4.3. Removing Users:
To remove a user, click on the Delete link next to the user. After the Delete Prompt appears, click “Yes” or “No” to confirm removal of the user. You may add deleted users back at any time by clicking the Add User button.
4.4. Dealing with Inactive User
You are required to remove any users no longer permitted to perform staking on behalf of your account. You may also choose to add users on a temporary basis at the time of staking; removing them once staking is completed.
|You are responsible for the staking actions of users designated to stake on behalf of your account. The Department is not responsible for the staking actions of users who stake on behalf of your account.|
5. User Administration - User Information
To add a new user, enter the user’s information in the text boxes provided.
5.1. Recording User Information:
Please ensure that the first name and last name is the proper name for this individual as it will be recorded on the application for map staked licence.
The username is entered on the login screen to access the application.
Ensure that the password is 6-8 characters in length and contains a combination of both letters and numbers. You will be required to enter the password twice to confirm the password entry.
Users must be 19 years or older to use this system. Users less than 19 years of age are not legally permitted to stake on-line, and any claims staked by underage users may be void. Check the box next to “I certify…” to certify that the user is at least 19 years of age.
5.2. Passwords and Acceptable Use:
The following rules must be followed concerning passwords and acceptable use:
For security reasons, when creating a new password it is stored in encrypted format, and at no time will it be possible for Department administrators or technical staff to access your personal password. If you lose your password, you
may request a new password through the system. The new password will be
transmitted to the email address stored in your user account. If you do not have
an email address or have trouble receiving your password, you will need to
contact the staking account owner to recreate your user account. If you are the
staking account owner, then you must contact the Department instead
to reissue your password.
The Department is not responsible for situations where your account has been compromised due to a password compromise. It is important to ensure passwords are managed responsibly and securely.
6. Step 1: Select Licence Area
This screen launches the On-line Claim Staking Window which contains a map display and tools used to outline your claim area.
To proceed, click the View Full Province button to display the map for the entire province; or choose a 1:50000 or 1:250000 map sheet using the drop down boxes and click the View Map Sheet button.
Once the on-line staking window appears, select the area in which you wish to stake, and zoom to the 500x500 metre grid level to begin selecting claims. See Section 13: On-line Claim Staking Window for more information.
You may cancel staking at any time by clicking the Cancel button at the bottom of the screen and returning to the Main Menu.
7. Step 2: Confirm Licence Application
Once you have finished selecting claims, Step 2 displays the corresponding licence application for confirmation. The system will validate the area that you have staked, and display a message if: 1) you are not permitted to stake in this area, 2) you have exceeded the maximum claims permitted in a licence, or 3) if your selected claims are not coterminous (i.e. do not share a common 500m boundary).
It is important to remember that the claims are selected but not actually staked until you authorize payment in Step 5. This means, that until payment has been submitted, it is possible for another party to stake the same area as you.
Review the application for map staked licence and confirm that it agrees with the area that you wish to stake. The application appears in 4 parts:
If you are satisfied that the application for map staked licence is
correct, click the Continue button to proceed to the next step and enter payment information.
You may cancel staking at any time by clicking the Cancel button at the bottom of the screen and returning to the Main Menu. Note that if you re-enter the claim staking window to stake another area, you will first need to clear previously selected claims to continue.
8. Step 3: Staking Options
In the event that one or more stakers attempt to stake the same area as you, you must choose which option you wish to proceed with in the event of claim overlaps. Please note that the staking option you select may affect your ability to stake these claims in the event that multiple stakers are staking the same area.
Accept all or nothing In the event of overlap with another staker's claims, you choose to accept the entire area if it is available, but accept none of the area if it is only partially available.
Accept remaining claims In the event of overlap with another staker's claims, you will accept any part of the area if it is partially available. Note this may result in the generation of multiple licences if the claims are not coterminous.
Genuine Prospector Staking Options:
If you are a designated genuine prospector, you may stake a maximum of 30 claims in up to 5 licences without posting security within one calendar year (January to December). If you have staked the maximum without posting security, you will be required to post security on any claim(s) staked in the remainder of the calendar year.
If you have not staked the maximum, the screen will provide additional options to post security for claims to be staked in this session. Select “Yes” or “No” to indicate whether you wish to post security and then click Continue to go to Step 4: Enter Payment Information.
Claims staked without posting security are referred to as “genuine prospector claims”. Note that a licence must contain all the same type of claims (i.e. A licence can not contain both genuine and non-genuine prospector claims.)
If you believe an error has been made regarding your genuine prospector designation, you should contact Department staff to verify whether or not you are a desingated genuine prospector so that the appropriate correction may be made in the system.
9. Step 4: Enter Payment Information
After confirming the application for map staked licence, you must enter credit card payment information to begin the payment transaction. Payment is only available through VISA or Mastercard.
First select your method of payment (VISA or Mastercard). Next enter the card number, expiry date, and cardholder name exactly as it appears on the card. When you are satisfied with the information you have entered, click Continue to proceed to Step 5: Authorize Payment Transaction. Funds will not actually be drawn from your credit card until you to authorize the payment in step 5.
|The claims are selected but not "staked" until you authorize the payment in Step 5. This means it is still possible for another party to stake in the same area that you have selected until payment has been submitted.|
You may cancel staking at any time by clicking the Cancel button at the bottom of the screen and returning to the Main Menu.
10. Step 5: Authorize Payment
After entering your payment information, the system will redisplay your billing contact information, billing amount, and cardholder information.
Click the Authorize Payment button to charge the amount to your credit card and continue. You will be prompted one last time to confirm the payment. When prompted, click “Yes” or “No” to confirm or deny processing.
When you click “Yes”, the system will validate your request and begin processing the credit card transaction. It may take up to several minutes depending on the system usage. The selected area will now be “held” until the staking request has been validated and payment is completed. If payment fails, the selected area will remain available for others to stake. If payment succeeds then the licence will be “recorded” and the area will no longer be available to others for staking.
If you do not wish to authorize this payment, click Previous to return to the previous screen, or Cancel to return to the Main Menu. Payment will not actually be deducted from your credit card until you authorize payment.
11. Transaction Successful
After payment has been made, a receipt will be displayed including the new licence number for the area you have staked. You should print this page as a record of your on-line transaction. If you wish to inquire about a specific staking transaction, this page also contains the transaction number and bank reference number which may be requested.
In addition to the transaction information displayed on the screen, it is recommended to print the official Application for Map Staked Licence by clicking the View/Print Application link located next to the licence record. The Application for Map Staked Licence is similar to the one shown in Step 2 but constitutes an official record of your application along with the payment transaction results.
Generation of Multiple Licences
If you chose the option "Accept remaining claims" on Step 3, then you will receive the remaining claims if another user manages to stake first. This may also result in the generation of multiple licences if the remaining claims are not coterminous (i.e. share a common 500m boundary). In the event that multiple licences are generated, the list of licences will be displayed on this screen. You must click the View/Print Application link located next to each licence to display the corresponding information for each licence.
Follow-up Letter of Acknowledgement
After staking has been completed, the Department will additionally send a letter of acknowledgement in the mail. This will be followed by the licence notice when it is formally issued by the Department. If you do not receive either of these acknowledgements within an appropriate time frame, you should contact the Department to ensure that your licence was properly recorded and issued.
12. Transaction Unsuccessful
If payment was unsuccessful, the reason will be displayed on the screen. You will be provided the option to edit the current claims, return to a previous step, or cancel your transaction. If you are unable to stake for reasons other than staking an invalid area, or card denied, you should contact Department staff for assistance.
13. On-line Claim Staking Window
The On-line Claim Staking Window provides the ability to navigate the on-line map of Newfoundland and Labrador and select the area you wish to stake. The window is launched from Step 1: Select Licence Area. When the window first appears it will open to the full map of Newfoundland and Labrador, or to the map sheet specified on the main screen.
13.1. Staking Window:
The screen is divided into several sections.
|Map Display||The map display shows a full or partial view of the Newfoundland and Labrador base maps and selected informational layers.|
|Toolbar||A list of selectable buttons is displayed down the right side of the Map Display. See the next section for a full list of toolbar options.|
|On-line Help||Click the On-line Help button to view on-line help.|
|Layers||A list of the informational “layers” or “overlays” is displayed down the right side of the screen.|
|Select Active Mineral Layer||This option allows you to select the active informational layer for clicking and displaying information.|
|Latitude/Longitude||Shows the current latitude and longitude of the mouse pointer on the map display.|
|Informational display||Shows information for selected claims and other messages.|
|Blocks selected||Shows the current number of grid blocks selected (each grid block equals 1 full sized claim, except for fractional claims adjacent to a cross zone boundary).|
The On-line Mineral Claims Staking System provides a new way to establish claim boundaries over the traditional hand-sketched method. Map staked claims consist of 500x500m grid blocks therefore it is possible to specify the area you want by selecting 500x500m grid blocks on the map. The system provides the ability to navigate the on-line map by panning and zooming, and provides tools for selecting grid blocks once you zoom in close to the area you wish to select.
The basic staking steps are outlined below:
1. Navigate to the area you wish to stake by panning and zooming. You need to zoom in close enough to see the grid block display in order to select claims. Zoom in close enough to see sufficient detail before selecting grid blocks. Only the areas which can be staked will show grid blocks.
|The topographical maps, while accurate, contain a marginal amount of error that may affect staking. This is unavoidable when viewing maps at larger scales. When staking, ensure that the area you are staking matches the correct coordinates of the area you wish to stake. Do not rely solely on the visual representation of the map.|
2. When the grid block display appears, click on the “Select Claim Blocks” tool to begin selecting claims with the mouse. Select claims by “dragging and dropping” the mouse pointer over the area you wish to select, or “point and click” on individual claim blocks. To remove claims blocks, click on the “Unselect Claim Blocks” tool and unselect claim blocks in the same manner described above. A processing message will be displayed while the system processes your selection, after which areas will appear as selected. It may take several seconds or longer to select or unselect
grid blocks depending on your Internet service.
3. When 1 or more grid blocks have been selected, the Continue button will appear. Click the Continue button when you are satisfied with your selection and move on to Step 2 - Confirm Licence Application. Otherwise, click the Cancel button in the bottom right corner to cancel the current claims selection and return to the last step.
13.3. Toolbar Options:
|Zoom In||Click on a point to zoom in by degrees to that point – or ‘drag and drop’ the mouse to select the area that you wish to zoom to.|
|Zoom Out||Click on a point to zoom out by degrees from that point.|
|Zoom to Full Extent||Show the full map display of the Province of Newfoundland and Labrador.|
|Back to Last Extent||Zoom back to the last map display.|
|Pan||Drag and drop the mouse over the map display to move the map display in any direction.|
|Zoom to NTS Map Sheet||A selection screen will appear - select the NTS map sheet you wish to view from the drop-down lists provided and click the corresponding button to zoom to 1:50000 or 1:250000.|
|Select Claim Blocks||Click on the individual claim blocks you wish to select – or drag and drop the mouse on the map display to select multiple claim blocks.|
|Unselect Claim Blocks||Click on the individual claim blocks you wish to unselect – or drag and drop the mouse on the map display to unselect multiple claim blocks. Claim blocks will be restored to their normal state.|
|Clear Claim Block Selection||Clear the selected claim blocks. Claim blocks will be restored to their normal state.|
|Identify||Click on an existing licence or geological feature to return information about that feature. To select a feature, you will need to first select the layer in which it appears using the “Select Active Layer” drop down box. For example, to select a licence, the default layer Mineral Claims must also be selected.|
|Search||Enter keywords and click Search to search for licence or feature in the active layer. Search information will be displayed in the information window. Click the Zoom button to zoom to the selected feature on the map.|
|Overview Map||Toggle the small overview map display on and off in the top-left hand corner of the map display.|
|Toggle Legend||Toggle the map legend on and off in the right-hand pane.|
|Lands Coming Open in 2 Days|
|Exempt Mineral Land|
|Fee Simple Mining Grant|
|National Historic Park|
13.5. Navigating the Map
Use the zoom in, zoom out, and pan tools to locate the area you wish to stake. As you zoom in, additional detail will appear depending on the level you zoom in to. To stake claims you must zoom in to the extent at which the grid blocks display will appear. For additional information, you may select information layers on the right hand side of the screen and click the Refresh button to create overlays on the current display. For example, selecting Bedrock Geology and clicking Refresh will additionally show bedrock geology on top of the current base map display. You may combine as many layers as you need to see the information that you require.
13.6. Cross Zone Staking:
You may perform staking across UTM zone boundaries. At these locations, the grid blocks will intersect the zone boundary and show as fractional grid blocks of varying sizes. You may select fractional grid blocks using the “Select Claim Blocks” tool the same as standard 500x500m grid blocks. You will not be permitted to click Continue until the selected area is larger than 25ha.
13.7. Additional Rules Governing Staking of Map-Staked Claims:
Please note the following additional rules governing staking of map-staked claims:
13.8. Exempted Staking Areas:
On the staking map, only the areas covered with the grid block layer will be available for staking. If this is in question, contact the Department for clarification.
Fractional or partial claims will be available or exist surrounding the following areas:
You are not permitted to stake fractional or full-sized claims within the above areas as per sections 4(1)(a), 7, and 12(2) of the Mineral Act. Partial overlaps may be staked on-line, and the exempt area will be removed from your licence.
Staking of full sized claims is permitted in the following areas with prior written approval from the applicable party (e.g. Federal Government).
These areas may not be staked on-line. To stake in these areas, you must submit an application for a map-staked licence and written approval from the applicable party to the Department. If the application and approval are in order, the Mineral Claims Recorder will stake the requested claims on your behalf.
|Mineral Rights Administration System (c) 2004 Government of Newfoundland and Labrador, Department of Natural Resources, Mineral Lands Division.|